How to rent for coworking

How to Rent a Coworking Space as a Freelancer & Business Owner


6 February, 2023

how to rent a coworking space

How to rent a coworking space

In today’s fast-paced business world, many companies are looking for flexible and cost-effective office space solutions. Coworking spaces have become increasingly popular in recent years as they provide an affordable alternative to traditional office spaces. In this blog post, we will explore the benefits of renting a coworking space, the average costs associated with these spaces, and the different types of coworking spaces available. We will also go over the process of renting a shared desk, private office, or team suite in London and beyond, as well as the office add-ons and conference rooms that are often included with these spaces.


Why rent a coworking space?

There are many benefits to renting a coworking space such as the Williamsburg coworking office space. For one, coworking spaces offer a more flexible and cost-effective alternative to traditional office spaces. Instead of signing a long-term lease for an office space, you can rent a coworking space on a month-to-month basis. This allows you to scale your business as needed without being locked into a long-term commitment.

Another benefit of coworking spaces is that they often provide a collaborative and supportive environment. Many coworking spaces host community events, such as networking events, workshops, and seminars, which can help you connect with other business owners and entrepreneurs. Additionally, many coworking spaces offer shared amenities such as meeting rooms, wellness facilities and event spaces, which you can pay for on an on-demand basis to help you run your business more efficiently.

To top it off with yet another amazing benefit, you get to work in amazing locations, such as our coworking space in Brooklyn or our office space for rent in Philadelphia.

Prices of different coworking spaces based on desk type

The cost of a coworking space can vary depending on the type of desk you choose. A shared desk, for example, is the most affordable option, with dedicated desks costing slightly more, and private offices and team suites being in a higher price range.


What are the average coworking space costs?

The cost of a coworking space can vary depending on a number of factors, including location, size, and amenities offered. On average, you can expect to pay around $300 to $500 per month for a shared desk in a coworking space. For a private office, the cost can range from $500 to $2000 per month. Team suites, which are larger private offices that can accommodate multiple employees, can cost anywhere from $2000 to $7000 per month.


How to rent a shared desk

Renting a shared desk in a coworking space is a simple process. First, you will need to find a coworking space that is located in a convenient location for your business. Next, you will need to determine your budget and the type of amenities that you are looking for in a coworking space. Once you have done this, you can contact the coworking space and schedule a tour.

During the tour, you will have the opportunity to see the space, meet the staff, and ask any questions you may have. If you decide to rent a shared desk, you will be required to sign a contract and pay a deposit. The deposit will typically be equal to one month’s rent.


How to rent a private office

When renting a private office in a coworking space, you will have more options and flexibility in terms of size and amenities. Create a list of what’s important to you in a coworking space. Is it the ease and convenience of having strong customer service or having access to wellness amenities such as a gym or yoga studio? Or is it having access to a community of like-minded individuals to share ideas and collaborate with? 

The process of renting a private office is similar to renting a shared desk. Peruse coworking options online and then schedule a tour to get a first-hand idea of the ambience, impression of the professional community and better ascertain the fit with your company brand. Once you make a decision, you’ll be required to to sign a contract and pay a deposit. The deposit will typically be equal to a month’s rent.


coworking spaces for freelancers
Image Copyright Daniel Jackson


How to rent a team suite

Renting a team suite in a coworking space is similar to renting a private office, but the space will be larger and can accommodate multiple employees. The important factor is to consider the needs of your team. Does the location offer strong public transport links and easy accessibility for everyone? Are there appropriate spaces for your team to connect and feel creative – like a cozy lounge, rooftop garden or inviting in-house coffee shop? Does the space fit with the corporate image you’re trying to project for hosting potential customers and driving company growth? Will the coworking location and facilities help you with employee retention?

To close the deal, you’ll be asked to sign a contract, pay a deposit and possibly provide proof of your business’s financial stability before being approved for a team suite.


Don’t forget the office extras

Add-ons such as Meeting rooms

Many coworking spaces offer office add-ons such as dedicated desks, shared office space, and meeting rooms. These add-ons can be rented on an on-demand, or even month-to-month basis, and can help you run your business more efficiently. Dedicated desks, for example, can provide you with a private workspace that is reserved for one person, while shared office space can provide you with a collaborative environment. Meeting rooms, on the other hand, can provide you with a space to hold private meetings, team calls, and other intimate events – without renting them on a long-term basis. This gives you great options for hosting board meetings and team breakfasts, with flexible payment options.


Conference rooms

Conference rooms are another common feature of coworking spaces. These rooms can be rented on an hourly or daily basis and can be used to hold meetings, conferences, and other events. Conference rooms are often equipped with audio-visual equipment,

such as projectors, whiteboards, and video conferencing systems, which can help to make your meetings more productive.


Community Events

Many coworking spaces host community events, such as networking events, workshops, and seminars, which can help you connect with other business owners and entrepreneurs. These events can provide you with valuable networking opportunities and can help you stay up-to-date with the latest trends in your industry. Additionally, participating in community events can help you build relationships and make new connections, which can be beneficial for your business in the long run.


Common mistakes to avoid

When doing your due diligence for which coworking space to choose, it’s important to factor in the entire costs. In a coworking space all the additional costs such as energy bills, maintenance, taxes and IT infrastructure are included. When comparing coworking spaces, take into account that a prime location will influence the rental costs. If you’re comparing a coworking office in Manhattan to a coworking office in Brooklyn, the former is going to be a much more expensive office relative to most other areas in New York.


Employees working in open space


Consider the environment that will be best for your type of business. If you deal with sensitive information, then a private office will be preferable to an open-space coworking area. Also factor in things such as noise, atmosphere and the local neighborhood vibe – and consider the office that best fits the DNA of your company.

Last but not least, in today’s hybrid world of work, one of the key goals of an office space is to harness a sense of belonging for your and your team. Take the time to speak to your employees to understand what’s important to them. Don’t rush the process and sign with the most affordable coworking facility. Invest in the process by visiting different coworking locations to get a sense of what, and where, will enhance the engagement and satisfaction of your most important asset, your people.


In conclusion, coworking spaces are an affordable and flexible alternative to

traditional office spaces. With the rising popularity of coworking spaces, it is a good idea to explore the different options available, to find one that suits your business needs. Whether you are a small startup or a large corporation, coworking spaces can provide you with the resources and support you need to grow your business.

At Mindspace, we provide a variety of flexible workspace solutions, including coworking spaces in Ku’damm, Berlin, coworking spaces in San Francisco. Whether you’re a small or large company, we can help you find the perfect office to rent on Ku’damm that fits your unique needs. Contact our team to start a conversation about creating your ideal workspace solution.

About the author

Mindspace is a boutique flex space provider, presenting a global mindset with a local flavor. We serve companies in 45 prime locations across Europe, Israel and the US.

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