Facilities Manager

About Mindspace

Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. 

Why you’ll love working at Mindspace? 

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. 

Who is the ideal Mindspacer?

You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. 

About the position

This full-time position is based in Bucharest, reporting directly to the City Lead. You will be responsible for the management of Mindspace's operations in all of our locations in Bucharest. You will make sure our facilities are running smoothly and efficiently at all times, and maintain ongoing communication with our various vendors and contractors. In addition, you will be working with our community and Sales teams, making sure members' satisfaction is high. 

Responsibilities:

• Management & oversight of the building systems maintenance and building cleaning of Mindspace locations in Romania
• Drive processes and standards to ensure compliance with local, state, and local regulations, accreditation, and regulatory agencies
• Manage and track preventive and corrective maintenance programs including but not limited to equipment and facilities
• Negotiate terms with large facilities services providers, professionals, and contractors. 
• Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations.
• continuously evaluate facilities process inefficiencies and recommend improvement measures
• Oversee construction projects and new openings in Bucharest
• Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
• Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
• Be the first point of contact for large facility maintenance emergencies
• Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
• Handle building security, access control, CCTV, security companies, etc.
• Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team