About The Position

About Mindspace

Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. 

Why you’ll love working at Mindspace? 

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. 

Who is the ideal Mindspacer?

You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. 

About the position

This full-time position is based in London. You will be assisting Finance Accounts Manager with day-to-day financial tasks and projects as well as providing support to other Mindspace Teams.

The main responsibilities:

  • Bank reconciliations
  • Inter-company reconciliations
  • Deposit account reconciliations
  • Overseeing Debt Chasing Process
  1.  weekly reporting
  2. auto-chasers
  3. close working relationship with Community Team re debt chasing
  • Maintaining Purchase Ledgers
  1. Ensuring all purchase invoices/ receipts are obtained from relevant teams
  2. Posting Purchase invoices/ receipts
  3. Supplier BP Ledgers Reconciled and tidy
  • Maintaining Sales Ledgers
  1. Issuing all ad-hoc sales invoices
  2. Keeping Customers BPs reconciled and tidy
  • Monthly Occupancy Analysis
  • Responding to customers/ suppliers queries
  • Maintaining good quality of working papers
  • Assisting Finance Manager with Monthly Billing Process
  • Assisting Finance Manager with Monthly Closure
  • Occasional Projects and Tasks



  • 3 years of working experience as a Bookkeeper or Finance Assistant
  • AAT or equivalent qualification
  • Knowledge of SAP One Business accounting software – preferred
  • Knowledge of Sales Force – an advantage
  • Advanced MS Excel, proficient in MS Office
  • Double entry knowledge
  • Understanding of Financial Reports
  • Very good attention to details
  • Capable of working under tight deadlines and being able to meet deadlines
  • Understanding of UK VAT rules
  • Dedication to the team
  • Good work ethics
  • Good at time keeping
  • Demonstrated ability to communicate effectively orally and in writing
  • Excellent Customer Service

Critical Competencies for Success:

  • You must have strong data entry skills and a knack for numbers – be highly attentive to details and keep your finger on the pulse
  • Good organizational skills are key to getting you far in this position, so things don’t fall out of balance
  • You must be a thorough and accurate worker who is able to recognize errors when made, and takes the necessary steps to correct them
  • You should be a fast-paced mover with strong interpersonal relation skills, who is able to work efficiently both independently and in a team
  • Don’t let rules confine you – thinking outside the box is necessary at such a role in such a dynamic environment
  • You must be a great communicator who is able to convey messages in a clear and concise manner
  • Excited about MINDSPACE; you are ready to live, eat and breathe MINDSPACE, spreading the love to everyone you encounter

Join us!

Our benefits include marvelous weekly happy hours, discounts at various restaurants, lectures and events hosted by influential leaders or companies, and more!

Write to Us

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talk soon!

The Mindspace team