Privacy Policy

This is the privacy policy (“Privacy Policy”) that governs how we, Mindspace Poland S.A. with its registered office in Warsaw (address: ul. Mokotowska 41/14, 00-551), registered in the register of entrepreneurs of the National Court Register kept by the District Court for capital city of Warsaw, XII Commercial Division of the National Court Register under KRS no. 0000250876, NIP 525-235-42-95, REGON 140429789 (“MindSpace”, “we”, “our” or “us”), use Personal Information (as defined below) as a personal data administrator that we collect, receive and store about individuals and/or companies in connection with the use of: (i) the Mindspace facilities and services at the Mindspace facility locations,, (i) the MindSpace mobile application, website http://, and any other website or mobile application that we operate (each, together with its sub-domains, content and services, a “Site”); (ii) Services on the mobile application that requires registration in order to join Mindspace and/or receive benefits as specified on the site and/or mobile application   and (iii) the Mindspace web and mobile software application, and any other software application, that we license (each individually, and collectively, the “Software”). The Mindspace facilities, services, Sites and the Software are individually and collectively referred to herein as the “Services”.

  1. Introduction. We have implemented this Privacy Policy because your privacy, and the privacy of other users, is important to us. Our way of doing that is to let you know in clear, prominent, and easily accessible way how we collect, use and share your Personal Information. In addition, this Privacy Policy explains our information practices and the choices you can make about the way your Personal Information is collected and used in connection with the Services. “Personal Information” means any information that may be used, either alone or in combination with other information, to personally identify an individual, including, but not limited to, a first and last name, a personal profile, year of birth, gender, an email address, a phone number, a home or other physical address, or other contact information.
  2. Terms of Use. This Privacy Policy forms part of our Mindspace User Terms of Service which can be viewed from within the Service and which you accepted prior to downloading, installing and/or using the Software for the first time (“Terms”). Any capitalized but undefined term in this Privacy Policy shall have the meaning given to it in the Terms.
  3. Consent and Modification. By using the Services, you consent to the terms of this Privacy Policy and to our collection, processing and sharing of Personal Information for the purposes set forth herein. If you do not agree to this Privacy Policy, please do not access or otherwise use the Services. We reserve the right, at our discretion, to change this Privacy Policy at any time. Such change will be effective ten (10) days following posting of the revised Privacy Policy on the Services, and your continued use of the Services thereafter means that you accept those changes. Accordingly, you should revisit this page and Privacy Policy from time to time to review any changes that may have been made. By granting your consent to the electronic newsletter service, the given email address is added to a mailing list and will be used for marketing purposes to send you commercial information electronically in the form of a newsletter.
  4. What Personal Information We Collect and How We Collect It. We do not currently require you to provide Personal Information in order to have access to general information available on the Services. But, we do receive and/or collect Personal Information from you in the following ways:
  5. Membership and Benefits Receiving. Some of the Services require registration. Upon registration, you will be asked to provide personal details such as first name and surname, year of birth, gender, home address, e-mail address and telephone number. The mandatory fields will be explicitly marked. Certain services, for example reservation of facility services, community benefits and membership, may not be used without providing the information requested in the mandatory fields. Upon performance of actions through, or use of, the Services, the personal details that you provided will be recorded. You are required to provide correct, accurate and full details and, by the fact of use of the Services, confirms the validity of the details provided. It is clarified that erroneous or incomplete details may preclude you from using the Services or interrupt the use thereof, including prevention of the possibility of using the physical facilities.
  6. No personal details of a third party shall be provided without his explicit consent. Where you are asked to choose a username and password, you are required to keep them confidential in order to prevent misuse thereof.
  7. Account. In order to utilize or benefit from certain Services, you may be required to create an account (“Account”). We may offer different options to create an Account, including:
    1. Online Registration Form: You may choose to complete and submit an online registration form. You will be asked to provide us with certain mandatory information such as your name, telephone number and email address, and a password that you will use for your Account. You may choose to provide optional information such as your age and gender.
    2. Third Party Accounts: You may choose to create an Account by clicking on a ‘connect’ or ‘sign-in’ button that we may display on the Services for a designated third party website or service (each a “Third Party Account”), including but not limited to, LinkedIn, Facebook or Twitter. Doing so will enable you to link your Service Account and your Third Party Account. If you choose this option, then you will be required to approve the connection as well as the types of information (which may include Personal Information) that we will obtain from your Third Party Account and the types of activities that we may perform in connection with your Third Party Account. Please note that in order to use this option, you will need to have, and may need to be signed-in to, an existing Third Party Account.
    3. Interest based advertising preferences – We may personalize your experience on our Service by showing you advertisements and/or other benefits that are tailored to your interests.

Regardless of which method you choose to register your Account, we may send an email to your nominated email address to instruct you how to confirm your registration.

  1. ‘Contact Us’ Information. If you send us a “Contact Us” request, whether by submitting an online form that we make available or by sending an email to an email address that we display, you may be required to provide us with certain information, such as your name and email address.
  2. Share with Friends Service. The Services may enable you to invite your friends to use our Services by sending them an invitation email or message. You may do so by: (i) using the Services to send or post an invitation message via your Third Party Account and/or (ii) using the Services to send an invitation email to your friend’s external email address. If you send or post an invitation message, we may collect Personal Information about the recipient such as their email address or their third party website account user name and id.
  3. Location Data. We may provide certain location-based services (“Location Services”) in connection with the Services that are dependent on data related to the geographic location of your mobile device on which the Software is installed (“Location Data”). If you choose to participate in these Location Services, you agree that we may collect or obtain your Location Data. You should be able to use the settings on your mobile device to turn off location-sharing features. Nevertheless, you can adjust the settings of your mobile to control whether your device communicates this Location Data.
  4. Profile. Some parts of the Services may enable you to build a public profile in connection with your Account (“Public Profile”). Your Public Profile will include your name and other information that you choose to include in your Public Profile, such as your gender and a profile picture, and you may control which such information will appear on your Public Profile.
  5. Purchases. The Services may include the option to purchase Services from us or other third parties offering products and services through our Services. If you choose to make a purchase we will require sufficient information from you to complete the transaction. Such information could include a credit card number and related account and billing information, invoice related information, and other data required to process the order. We may also update such data should you grant us permission to bill you or your credit card for recurring charges, such as monthly or other types of periodic payments. We may use the tools, software or services of third-party service providers to process transactions on our behalf, in which case you acknowledge and agree to our disclosure and transmission of information required to process the transactions and you agree to review and be bound by the terms of use and privacy policy of said third-party service providers.
  6. Log Files. We may make use of log files. The information inside the log files includes internet protocol (IP) addresses, type of browser, Internet Service Provider (ISP), date/time stamp, referring/exit pages, clicked pages and any other information your browser may send to us. We may use such information to analyze trends, administer the Services, track user’s movement around the Services, and gather demographic information.
    1. Cookies and Other Tracking Technologies. Our Services may utilize “cookies”, anonymous identifiers and other tracking technologies in order for us to provide our Services, allow us to identify you on re-connecting to the website using the equipment (eg. a computer, telephone) on which the cookies are saved  and present you with information that is customized for you. A “cookie” is a small text file that may be used, for example, to collect information about activity on the Services. Certain cookies and other technologies may serve to recall Personal Information, such as an IP address, previously indicated by a user.
    2. Cookies are used on the website under your permission. Consent can be obtained by a pop-up box or by continuing to browse after the appearance of an information bar indicating that do so will result in cookies being placed, which cookies, the purposes thereof and by whom.
    3. Most browsers allow you to control cookies, including whether or not to accept them and how to remove them. You may set most browsers to notify you if you receive a cookie, or you may choose to block cookies with your browser.
    4. Push Notifications. We may choose to send you push notifications from time-to-time in order to update you about any events or promotions or other relevant messages that we may be running. If you no longer wish to receive these types of communications, you may turn them off at the device level. To ensure you receive proper notifications, we will need to collect certain information about your device such as operating system and user identification information.
    5. Mobile Device Data. We may collect limited information from your mobile device in order to provide the Services. Such information may include your mobile device type, mobile device id, and date and time stamps of Services use. In addition, we may deploy tracking technologies within the Software to help us gather aggregate statistics.
  7. Publicly Available Information. Your Public Profile and any publicly available content that you post on or via the Services (“User Submissions”) may be publicly available to other users of the Services, and may also be accessed and used by people off the Services. For instance, if you view another user’s profile or ‘like’ a certain event within the Services, such information can be viewed by others. The notices and tools that we provide on the Services should help inform you which information will be made publicly available. If you publish your contact information in any User Submissions or as part of your Public Profile, you may receive unsolicited messages from other users of the Services or the public. We therefore encourage you to only post information that you are sure you want to be accessible to anyone.
  8. The Way We Use Personal Information. If you submit or we collect Personal Information through the Services, then we may use such Personal Information in the following ways:
    1. We will use your Personal Information to provide and improve our Services, to provide you with support and assistance in using the Services, to solicit feedback in connection with your use of the Services, to contact you in connection with the Services and certain programs or offerings that you may have registered for, and to identify and authenticate your access to the parts of the Services that you are authorized to access.
    2. We may use your designated email address to: (i) send you updates or news regarding the Services and our notifications; (ii) respond to a “Contact Us” or administrative request (for example, to change your password); (iii) send you suggested events, based on events your Third Party Account connections and friendships are attending; and/or (iv) send you ads and related content and information for marketing or promotional purposes.
    3. If you choose to send your friend an invitation email or message we will use the contact information that you provide, or make available, to automatically send your friend an invitation email or message. Your name and email address may be included in the invitation email or message.
    4. As personal data administrator, we may entrust the processing of Personal Information collected by the website to a third party by means of a written agreement. We may share your Personal Information, Anonymous Information (as defined below) and other statistical and analytical information for the purpose of providing you with the Services. We will require that the recipient of the information agree to process such information in compliance with our Privacy Policy and applicable laws. We may also use your designated email address to send you updates or news regarding Mindspace events.
    5. As personal data administrator, we may entrust the processing of Personal Information collected by the website to our subsidiaries or affiliated companies for the purpose of storing or processing such information on our behalf, under a written agreement. Such information may be transferred to third parties. We require that these parties agree to process such information in compliance with our Privacy Policy.
    6. As personal data administrator, we may entrust the processing of Personal Information collected by the website to our third party service providers and partners, but only to assist us with our business operations and to provide our Services, under a written agreement. We use commercially reasonable efforts to only engage or interact with third party service providers and partners that post a privacy policy governing their processing of Personal Information.
    7. We may disclose your Personal Information or any information you submitted via the Services if we have a good faith belief that disclosure of such information is helpful or reasonably necessary to: (i) comply with any applicable law, regulation, legal process or governmental request; (ii) enforce our Terms, including investigations of potential violations thereof; (iii) detect, prevent, or otherwise address fraud or security issues; or (iv) protect against harm to the rights, property or safety of Mindspace, our members, yourself or the public.
  9. Use of Anonymous Information. We may use Anonymous Information or disclose it to third party service providers in order to improve our Services, offer Services and benefits and enhance your experience with the Services. We may also disclose Anonymous Information (with or without compensation) to third parties, including advertisers and partners. “Anonymous Information” means information that does not enable identification of an individual user, such as aggregated information about the use of our Services.
  10. Opting Out. You may choose not to receive future promotional, advertising or other Services-related emails from us by selecting an unsubscribe link at the bottom of each email that we send. Please note that even if you opt out of receiving the foregoing emails, we may still send you a response to any “Contact Us” request as well as administrative emails (for example, in connection with a password reset request) that are necessary to facilitate your use of the Services.
  11. Choice. At all times, you may choose whether or not to provide or disclose Personal Information. You also have the right to object the processing of your Personal Information. If you choose not to provide mandatory Personal Information or object to processing of your Personal Information, you may still visit parts of the Services but you may be unable to access certain options, programs, offers, and services that involve our interaction with you.
  12. Access/Accuracy. To the extent that you do provide us with Personal Information, we wish to maintain accurate Personal Information. If you would like to obtain information to what extent we use your Personal Information or access, delete or correct any of your other Personal Information that we may be storing, you may use the tools that we make available on the Services or you may submit an access request by sending an email to Your email should include adequate details of your request.  Notwithstanding the foregoing, we may retain certain Personal Information in connection with pending or potential legal disputes, as required by law enforcement or other government agencies, to process and maintain records of financial transactions, or as requested by you.
  13. Links to and Interaction with Third Party Products. The Services may enable you to interact with or contain links to your Third Party Account and other third party websites, mobile software applications and services that are not owned or controlled by us (each a “Third Party Service”). We are not responsible for the privacy practices or the content of these Third Party Services. Please be aware that the Third Party Services may collect Personal Information from you. Accordingly, we encourage you to read the terms, conditions, and privacy policy of each Third Party Service that you choose to use or interact with.
  14. Children’s Privacy. The Services are not structured to attract and are not intended for use by children under the age of 18 years. Accordingly, we do not intend to collect Personal Information from anyone we know to be under 18 years. If we learn that we have collected Personal Information from a child under 18 years, we will delete that information as quickly as possible. If you believe that we might have any such information, please contact us at
  15. Security. The security of Personal Information is important to us. We follow generally accepted industry standards, including the use of appropriate administrative, physical and technical safeguards, to protect the Personal Information submitted to us. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security or confidentiality. If you have any questions about security on the Service, you can contact us at
  16. Merger, Sale or Bankruptcy. In the event that all or part of our business is acquired by or merged with a third party entity, or in the event of bankruptcy or a comparable event, we reserve the right to transfer or assign Personal Information in connection with the foregoing events.
  17. Our ‘Do Not Track’ Notice. We do not currently respond or take any action with respect to web browser “do not track” signals or other mechanisms that provide consumers the ability to exercise choice regarding the collection of personally identifiable information about an individual consumer’s online activities over time and across third-party web sites or online services. We may allow third parties, such as companies that provide us with analytics tools, to collect personally identifiable information about an individual consumer’s online activities over time and across different web sites when a consumer uses the Services.
  18. Commitment. We are committed to protecting your privacy. Protecting your privacy online is an evolving area, and we are constantly evolving our Service to meet these demands. If you have any comments or questions regarding our Privacy Policy, or your Personal Information that we may be storing and using, please contact us at  

Last updated: 14th June 2016